Data Policy
The London Assoication of Phi Beta Kappa is an alumni interest group for members of Phi Beta Kappa that reside in the UK. Although we are recognised by The Phi Beta Kappa Society, we are an independent entity based in the UK and governed solely by UK law.
This privacy policy will explain how our organization uses the personal data we collect from you when you use our website.
Topics:
What data do we collect?
How do we collect your data?
How will we use your data?
How do we store your data?
Marketing
What are your data protection rights?
What are cookies?
How do we use cookies?
What types of cookies do we use?
How to manage your cookies
Privacy policies of other websites
Changes to our privacy policy
How to contact us
How to contact the appropriate authorities
What data do we collect?
We collect the following data:
Personal identification information (Name, email address, social accounts, etc.)
Photographs taken during the events we organise (online and in-person)
Other data that is shared in the course of editorial contributions and other recorded activity
How do we collect your data?
You directly provide us with most of the data we collect. We collect data and process data when you:
Register online and/or create a member profile
Voluntarily complete a member profile or blog contribution
Voluntarily participate in a recorded event
Voluntarily submit an enquiry or ask to join our mailing list
Use or view our website via your browser’s cookies.
We may also receive your data indirectly from the following sources:
Member information provided to us by The Phi Beta Kappa Society and used in accordance with their guidelines
Social accounts linked with The Phi Beta Kappa Society
How will we use your data?
We collect your data so that we can:
Process your membership
Email you with updates on association matters
Share content on our website
If you agree, we will share your data with The Phi Beta Kappa Society and other partnering organisations where applicable (for example, in the event a seminar is jointly organised).
How do we store your data?
Your data is stored by Google, Hostinger and where applicable, social media providers including Facebook (Meta), LinkedIn, Twitter/X and WhatsApp (Meta). Your data may also be transferred to the personal devices of those carrying work out on behalf of the London Association of Phi Beta Kappa.
Given the continuous nature of membership, we will keep your data on file unless otherwise requested.
Marketing
We would like to send you information about our events, as well as those of our partner companies.
The Phi Beta Kappa Society
Other likeminded organisations, as applicable
If you have agreed to receive marketing, you may always opt out at a later date.
You have the right at any time to stop us from contacting you for marketing purposes. Your data will not be shared with third parties except with explicit consent.
If you no longer wish to be contacted for marketing purposes, please email us at phibetakappalondon@gmail.com.
What are your data protection rights?
We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access – You have the right to request our association for copies of your personal data.
The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request us to complete the information you believe is incomplete.
The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: phibetakappalondon@gmail.com
Cookies
Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.
For further information, visit allaboutcookies.org.
How do we use cookies?
We, via our service provider Hostinger, use cookies in a range of ways to improve your experience on our website, including:
Keeping you signed in
Understanding how you use our website
What types of cookies do we use?
There are a number of different types of cookies. To learn more about the cookies used by Hostinger, our website provider, please visit their site.
How to manage cookies
You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.
Privacy policies of other websites
Our website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.
Changes to our privacy policy
We keep our privacy policy under regular review. This privacy policy was last updated on 9 October 2024.
How to contact us
If you have any questions about our privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.
Email us at: phibetakappalondon@gmail.com
How to contact the appropriate authority
Should you wish to report a complaint or if you feel that we have not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office.